Bylaws

Massachusetts requires that "each school district shall create a district wide parent advisory council offering membership to all parents of eligible students and other interested parties".

Article I: Name of Organization

The name of this organization shall be the Ashland Special Education Parent Advisory Council, also known as ASHPAC.

Article II: Purpose of the PAC

The mission of the Ashland Special Education Parent Advisory Council is to work toward the understanding, respect, support and appropriate education for all children with special needs and/or disabilities in the community. ASHPAC receives its statutory authority from the Chapter 71B, Section 3 of the Massachusetts General Laws. This authority is also codified in the Code of Massachusetts Regulations (CMR), 603 CMR 28.07(4).

To that end, they will work to:

Article III: Terms of Membership

General membership shall be open to any resident of Ashland or person affiliated with the Ashland Public Schools who has attended at least one meeting of the Ashland Special Education Parent Advisory Council during the past 12 months. Voting membership is required to vote in annual officer elections and other business that comes before any ASHPAC meeting.

Voting membership shall be any general member (who is a parent or guardian of a child with special needs and/or disabilities) residing in Ashland, with or without an Individual Education Program (IEP) or is a parent or guardian of a child with special needs who attends Ashland Public Schools and who has attended at least one previous meeting of the Ashland Special Education Parent Advisory Council during the past 12 months or has requested voting status in writing to the Secretary at least one month prior to the May ASHPAC meeting.

Meetings are defined as any Ashland Special Education Parent Advisory Council meeting, activities, or committees at which attendance is taken.

Article IV: Officers of the Special Education Parent Advisory Council

Officers of the Ashland Special Education Parent Advisory Council are elected by the voting membership and hold office for one year to two years. Office may be held longer should there be no contest to current board member. If any office becomes vacant, an election for that office shall be held immediately, with term to expire June 30th.

Office and officer responsibilities of the Ashland Special Education Parent Advisory Council are:

Chair/Co-Chair

Vice Chair

Communication Coordinator

Secretary

Treasurer

Outreach Coordinator

Webmaster

Fundraising Coordinator

Scholarship Chair

All Officers, Parent Representatives, Coordinators, and Members are voting members of the ASHPAC Board.

Important to note for any board position:

Article V: Elections

Elections shall be decided by a simple majority vote of the voting membership, subject to the presence of a quorum during the May general meeting. New officers shall take office as of July 1st following their election.

Article VI: Meetings

Meetings are defined as any SEPAC meeting, activities, or committee meeting at which a quorum is met. The number of meetings to be held each year and the dates of those meetings shall be determined annually by the Executive Board. Advance notice of any and all meetings and elections will be published/posted with a minimum of 48 hours advance notice and comply with the MA Open Meeting Law regulations.

Minutes of all SEPAC meetings shall be recorded and posted in accordance with the MA Public Records law.

General Meetings/Workshops generally will be held monthly, from September through May. Notice of all general meeting dates and elections shall be published in the local press in advance, posted at Town Hall, posted outside of the Student Services Department, and a notice sent to each voting member whenever possible.

Monthly Meetingswill be attended by the board and are also open to the public.

Notice of all board meeting dates and elections shall be published in the local press in advance, posted at Town Hall, posted outside of the Student Services Department, and a notice sent to each voting member whenever possible.

During the April board, the Chair shall take recommendations for the calendar of meetings for the following school year. The calendar shall include dates and times of the meetings and projected activities for the year.

Matters which require a vote to be taken of the Board include, but are not limited to the following items:

Minutes of all Ashland Special Education Parent Advisory Council meetings shall be recorded and retained for public record.

Article VII: Conflict of Interest

Any member of the Executive Board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the SEPAC, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.

Article VIII: Subcommittees

Subcommittees shall be created as needed.

Article IX: Amendments

These by-laws may be amended by a simple majority of the voting members at a monthly meeting and voted upon in the same meeting as they are proposed, unless a quorum (as described in article V) votes unanimously to approve the change.

Article X

Roberts Rules of Order are the default procedures for this organization.

Revised 5/16